FOLLOWING DOCUMENTS ARE REQUIRED FOR ORGANIC CERTIFICATION:

PROCESS: 1

Filled up GP 24 F 02 OCP OCS Textile Process  form

Organic compliance plan is the basic document for certification. In this plan project describes how the production activities are orginized according to Organic Production Regulations. Project responsible must give all details of activities through the control points mentioned below. It is important that all questions related to your production must be explained. The control points which are not related to your processing could be answered as NA (Not Applicable). ETKO application devision will verify this form before the inspection and ETKO inspector will assess during the inspection. You must submit this compliance plan before inspection takes place, therefore you need to start updating it earlier then processing starts. It is highly recommended that non compliances you described during your annual self assessment must be cleared by your side, before ETKO inspection takes place. Otherwise certification decision of your production may be delayed or not approved due to necessity of follow up inspection. This form must be completed and send to ETKO before the inspection takes place.

Processor(s) can describe the control points as: YES=Complies, NO=Does not comply, NA=Not applicable.

NCR Non-Conformity Level (MA/MI/PoA) section will be filled in by ETKO inspector. MA: Major, MI: Minor, PoA: Point of Attention. If you have more then one processing facility, you can combine information related to all subcontracted processing units in one form. You do need to develop one OCP form separately for all processing units to reduce paper usage.

License holder must keep this report and related all documents at least for 5 years as auditable format. All documents must be open for ETKO, State officials in working hours and copying some documents must be allowed. 

NAME LICENSEE
ADDRESS
COUNTRY				DATE
PHONE-FAX-EMAIL
ACTIVITIES
CONTACT PERSON			SIGNITURE
APPLICABLE REGULATIONS	OCS BLENDED	OCS 100

INTERMEDIARE STORES, OR OTHER PROCESSING SITES (If present)
ADDRESS
COUNTRY
PHONE-FAX-EMAIL
ACTIVITIES
CONTACT PERSON

INTERMEDIARE STORES, OR OTHER PROCESSING SITES (If present)
ADDRESS
COUNTRY
PHONE-FAX-EMAIL
ACTIVITIES
CONTACT PERSON

Operator must fill in following sections of this form as applicable:

Section A,B,C,D,E,G,L,M,O,P,R,S,T,U,V valid for all operations (trader, ginner, spinner, weaving, knitting etc..)

Section F is valid only for Ginners

Section H, J are valid only for Spinners

Section K is valid only for Weaving and Knitting operations

A	GENERAL ISSUES
A1	Project responsible made annual self assessment of his Organic Compliance Plan? INDICATE THE DATE of SELF ASSESSMENT
A2	Project responsible took corrective actions to complete the deficiency and non conformances pointed out during the last audit? INDICATE NC’s and CORRECTIVE ACTIONS YOU TOOK TO SECTION “Y”
A3	Annual self assessment was documented and kept for upcoming inspection? KEEP ALL RELATED DOCUMENTS FOR INSPECTION
A4	Processor(s) have OCS which is applicable and he understood the standards? INDICATE WHICH VERSION YOU HAVE
A5	You have never been denied organic certification? If no, explain; year, certifier, reason etc. EXPLAIN THE REASON OF CANCELLATION OF YOUR CERTIFICATION
A6	You permit on-site inspections with complete access to the production or handling operation, including noncertified production and handling areas, structures, and offices by the certifying agent. IF YOUR ANSWER IS “NO” EXPLAIN THE REASON
B	Certification history
B1	If you were certified organic before applying to ETKO, you must provide certification documents of the previous certification body. INDICATE THE NAME OF THE CERTIFIER AND THE VALIDITY OF CERTIFICATE
B2	You accept that all those documents related to previous certification must be disclosed to ETKO for review if necessary? INDICATE THE REASON IF YOU DO NOT WANT TO DISCLOSE
C	Quality Assurance Please maintain, and make available, Quality Procedures for each on-site inspection.
C1	Does your quality management system adequately document and provide verification of its compliance with the OCS? EXPLAIN BRIEFLY YOUR QMS FOR OCS
C2	Is there a management system in place that covers all aspects of products ( ISO 9000 etc.)? ATTACH THE CERTIFICATE
C3	Do you have a procedure for documenting and addressing complaints relating to compliance with OCS? INDICATE THE COMPLAINT PROCEDURE
D1	Are your products within the scope of the Organic Content standards? Scope OCS Blended standard: products containing 5-99,9% organic cotton, and  100: minimum 95% organic cotton and remaining content is not cotton. INDICATE WHICH PERCENTAGE CERTIFICATION YOU APPLY FOR
E	Quality Requirements:
E1	All activities carried out are described? DESCRIBE ALL ACTIVITIES YOU ARE INVOLVED WITH
E2	Processes are described step by step including capacity of production, contamination, commingling possibilities are all described? DESCRIBE YOUR PRODUCTION STEP BY STEP AS PROCESS FLOW CHARTS			Attachment: process flow charts
E3	Facility plan is prepared indicating all buildings and installations and they are identifiable? PROVIDE FACILITY PLAN AS A SEPARATE DOCUMENT			Attachment: Process facility plans
E4	Product separation for different quality products are secured? (for OCS blended separation of organic until spinning, for OCS 100 separation throughout the process) EXPLAIN HERE HOW YOU SECURE SEPARATION
F	Specific Requirements for Ginning Operations
F1	Do you have organic master certificates from your suppliers showing that the used cotton is from certified organic origin? KEEP MASTER CERTIFICATE OF THE SUPPLIER(S)			Attachment: Master certificates of the suppliers
F2	Do you keep marketing records indicating the deliveries from the producers? Can you provide evidence of payment for the seed cotton? KEEP DELIVERY NOTES AND INVOICE/ PRODUCER VOUCHERS OF SUPPLIER
F3	Do you provide a bale certificate for each bale of organic fibre produced? KEEP TRANSACTION CERTIFICATE FOR BALES YOU PRODUCED
F4	Do you have bale sales records available indicating to whom the bales are sold? PREPARE A LIST OF BUYERS INCLUDING THE BALE NUMBERS
F5	Do you maintain a separate area for organic bales where there is no use of non-allowed materials according to NOP, EU 209/92 or IFOAM organic standards? EXPLAIN HOW YOU KEEP A SEPARATE AREA AND INDICATE THIS AREA IN FACILITY PLAN
F6	Do you keep cleaning records indicating; the processing lines are cleaned regularly before organic fibre is processed? KEEP CLEANING RECORDS FOR EACH ORGANIC COTTON PROCESS
F7	Do you check that the bale wrapper is impermeable and prevents co-mingling? EXPLAIN HOW YOU CHECK BALE WRAPPERS TO PREVENT COMMINGLING
F8	Do you identify and maintain a segregated storage area for the seed extracted? EXPLAIN HOW YOU KEEP SEEDS SEPARATED AND INDICATE WHERE YOU KEEP SEEDS IN FACILITY PLAN
F9	Do you label each bale of organically grown cotton as “organic cotton” with the bale number? Do you cross-check the field and crop certificate(s) associated with the fibre contained in the bale? PREPARE THE LABEL INCLUDING BALE NUMBER AND STATUS OF COTTON
G	Specific Requirements for Ware housing and Transportation Operations for bales. Warehousing operation shall be certified for NOP, EU 2092/91 (834-2007) and/or IFOAM organic standard for making products containing 100% organic ingredients.
G1	All transactions from the supplier to the warehouse is documented and appropriate documents are present such as transport document, receipt and invoices? LIST THE DOCUMENTS YOU KEEP IN YOUR RECORDS
G2	Do you secure transport cleanliness physically and no residue risk is present when you transport organic bales? Such as no prohibited material is present in containers by NOP, EU or IFOAM Standards? EXPLAIN HOW YOU CHECK AND SECURE CLEAN TRANSPORT
H	Specific Requirements for Spinning Operations
H1	Do you have organic certificates for the organic cotton you used for your fibre production? KEEP MASTER CERTIFICATE OF THE SUPPLIER(S)			Attachment: Master certificates of suppliers
H2	Do you have traceability documents related to organic cotton you used for fibre production? Such as bales list, and the sources of the bales (which producer, which deliverer etc.) PREPARE A BALE LIST INDICATING THE SUPPLIERS			Attachment: Bale list indicating suppliers
H3	Do you have transaction certificate(s) indicating that the organic fibre/cotton has been produced according to the valid regulations? (EU, NOP, IFOAM, TC..) KEEP TRANSACTION CERTIFICATES OF ORGANIC FIBRE/COTTON			Attachment: Transaction certificates
H4	Do you have records such as invoices, transport documents indicating the purchasing producer/company? EXPLAIN WHICH RECORDS YOU KEEP AND IF SUPPLIERS NAME IS PRESENT
H5	Do you have records indicating that the products have been produced according to OCS Standard such as packing list, transport documents, and invoices? EXPLAIN HOW YOU MENTION OCS SATNDARDS IN YOUR DOCUMENTS
H6	Did you make a mass balance test which demonstrates the balance between the inputs (e.g. certified organic cotton fibre, yarns or fabrics) and the outputs (e.g. cotton yarn, fabrics or finished goods) containing a declared blend level of certified organic cotton fibre? EXPLAIN HOW YOU MAKE MASS BALANCE TEST AND HOW OFTEN
H7	Do you keep a separate storing area for organic bales and this area is not treated with not allowed materials by valid TC, NOP, EU or IFOAM organic standards? EXPLAIN HOW YOU KEEP A SEPARATE AREA AND INDICATE THIS AREA IN FACILITY PLAN
H8	Do you take precautions against commingling and contamination of the conventional material and organic or blended organic products? Do you identify the organic or blended organic products with lot numbers and labels? EXPLAIN WHICH PRECAUTIONS YOU TAKE AND YOUR LOT NUMBER SYSTEM
H9	Do you have the analyses reports for the raw material you bought from a certified source for GMO and/or pesticides? EXPLAIN HOW SAMPLING AND ANALYSING PROCEDURE IS			Attachment: Analyses reports
J	Preparation for laydown:
J1	Do you have valid records indicating blend orders (such as blend order forms) specifying the number of conventional and organic bales used for the customers and do you indicate percentage of blend? ATTACH BLEND ORDERS INDICATING PERCENTAGE OF BLEND AND THE NUMBER OF ORGANIC-CONVENTIONAL BALES			Attachment: Blend orders
J2	Do you declare the final percentage of the organic fibre to the customer? Do you keep certificates of the organic fibres with the laydown documentation? EXPLAIN HOW YOU DECLARE THE FINAL PERCENTAGE TO YOUR CUSTOMER?
J3	To guarantee treaceablity do you have records of machine / bin numbers throughout the process such as laydown, opening, carding, combing, spinning and winding? EXPLAIN YOUR TRACEABILITY SYSTEM
J4	Do cones of blended yarn have a sticker on inside of cone stating count and blend level? INDICATE THE CONTENT OF STICKER AND ATTACH AN EXAMPLE			Attachment: Sticker
J5	For the final packs do you use labels indicating the yarn contains organic fibre and the percentage? INDICATE THE CONTENT OF LABEL AND ATTACH AN EXAMPLE (you must get approval for labels from ETKO)			Attachment: Label
J6	Do you mention status and the lot number of the organic or blended product to the shipment documentation (invoice, b/l, transport order, packing list etc..) INDICATE WHICH DOCUMENTS YOU MENTION STATUS
J7	Do you transport all certified products containing organic fibre in a manner that status of the product can not be affected?   EXPLAIN HOW YOU TAKE PRECAUTIONS AGAINST CONTAMINATION
K	Specific Requirements for Weaving/Knitting Operations
K1	Do you have organic certificates for the organic cotton you used for your fibre production? ATTACH MASTER CERTIFICATE OF SUPPLIERS FOR ORGANIC PRODUCTION
K2	Do you keep a separate storing area for organic bales and this area is not treated with not allowed materials by valid TC, NOP, EU or IFOAM organic standards? EXPLAIN HOW YOU CLEAN STORAGE AND YOUR PEST CONTROL METHOD
K3	Do you have transaction certificate(s) indicating that the organic fibre/cotton has been produced according to the valid regulations? (EU, NOP, IFOAM, TC..) MAKE SURE ALL FIBRE/COTTON YOU BUY MUST HAVE TRANSACTION CERTIFICATE
K4	Do you have proofs that the fibre purchased by the spinner was used in the yarns delivered? EXPLAIN HOW YOU PROOF THE YARN YOU BOUGHT IS CERTIFIED
K5	Do you have delivery documents such as invoices for the organic or blended yarns? INDICATE WHICH DOCUMENTS YOU HAVE FOR ORGANIC/BLENDED YARNS
K6	Do you have records indicating that the products have been produced according to OCS Standard such as packing list, transport documents, and invoices? INDICATE WHICH DOCUMENTS YOU HAVE AND IF OCS STANDARDS MENTIONED
K7	Did you make a mass balance test which demonstrates the balance between the inputs (e.g. certified organic cotton fibre, yarns or fabrics) and the outputs (e.g. cotton yarn, fabrics or finished goods) containing a declared blend level of certified organic cotton fibre? EXPLAIN HOW YOU MAKE MASS BALANCE AND ATTACH AN EXAMPLE
K8	Do you take precautions against commingling and contamination of the conventional material and organic or blended organic products? Do you identify the organic or blended organic products with lot numbers and labels? EXPLAIN HOW YOU TAKE PRECAUTIONS AND YOUR IDENTIFICATION SYSTEM
K9	Do cones of blended yarn have a sticker on inside of cone stating count and blend level? INDICATE THE CONTENT OF STICKER AND ATTACH AN EXAMPLE			Attachment: Sticker
K10	For the final packs do you use labels indicating the yarn contains organic fibre and the percentage? INDICATE THE CONTENT OF LABEL AND ATTACH AN EXAMPLE (you must get approval for labels from ETKO)			Attachment: Label
K11	Do you mention status and the lot number of the organic or blended product to the shipment documentation (invoice, b/l, transport order, packing list etc..) INDICATE WHICH DOCUMENTS YOU MENTION STATUS
K12	Do you transport all certified products containing organic fibre in a manner that status of the product can not be affected?  EXPLAIN HOW YOU TAKE PRECAUTIONS AGAINST CONTAMINATION
L	Packaging requirements.
L1	Do you indicate your name on packaging, or where different, of the owner or seller of the product? INDICATE THE CONTENT OF THE LABEL AND ATTACH AN EXAMPLE			Attachment: Content of the packaging cover
L2	On packages do you mention status and the percentage of organic cotton fibre contained in the product being delivered? INDICATE HOW YOU MENTION THAT
L3	Do you indicate the name and the code number of the certifier on the packages? INDICATE HOW YOU MENTION ETKO AND THE CODE NUMBER
L4	On packages do you indicate an identification number or marking system which provides to link the production lot and the related documents? EXPALIN HOW YOU IDENTIFY THE PRODUCTION LOT
M	Chain of custody for all processes as applicable.
M1	Do you verify the final products containing organic fibre you received and you produced keep the status of the product?  EXPLAIN HOW YOU VERIFY THE STATUS OF THE PRODUCT AT ALL PROCESSING STEPS
M2	Do cones of blended yarn have a sticker on inside of cone stating count and blend level? INDICATE THE CONTENT OF STICKER AND ATTACH AN EXAMPLE			Attachment: Sticker
M3	For the final packs do you use labels indicating the yarn contains organic fibre and the percentage? INDICATE THE CONTENT OF LABEL AND ATTACH AN EXAMPLE (you must get approval for labels from ETKO)			Attachment: Label
M4	Do you transport all certified products containing organic fibre in a manner that status of the product can not be affected?  EXPLAIN HOW YOU TAKE PRECAUTIONS AGAINST CONTAMINATION
M5	Do you indicate your name on packaging, or where different, of the owner or seller of the product? INDICATE THE CONTENT OF THE LABEL AND ATTACH AN EXAMPLE			Attachment: Content of the packaging cover
N	Book-keeping
N1	Documentation related to incoming organic products is complete and present? INDICATE WHICH DOCUMENTS YOU KEEP FOR INCOMING PRODUCTS
N2	Documentation related to out going organic products is complete and present? INDICATE WHICH DOCUMENTS YOU KEEP FOR OUTGOING PRODUCTS
N3	Documentation related to stored organic products is complete and present? INDICATE WHICH DOCUMENTS YOU KEEP FOR STORED PRODUCTS
O	Non Conformances
O1	Incase there is a residue problem and complaint from a buyer, do processor informs ETKO immediately? INDICATE THE COMPLAINTS YOU RECEIVED FROM YOUR CLIENTS RELATED TO ORGANIC PRODUCTS
O2	Incase analyses results show that there is a residue of an organic product then an evaluation report is prepared by the project responsible to identify the causes and send to ETKO when finalized? EXPLAIN HOW YOU VERIFY THE RESIDUE PROBLEMS CAUSED BY OUTSIDE SOURCES
O3	When there is a contamination / commingling during the product flow in the processing facility or transport immediate corrective actions are taken and contaminated lot is isolated and disqualified by the responsible. Operator informs ETKO for the incidence and keeps the records? EXPLAIN HOW YOU DISQUALIFY THE SUSPECTED PRODUCTS

P

BOUGHT IN PRODUCT LIST

List of products bought in and transaction certificates

Name product

Supplier

Status

Certifier

Cert no

Quantity

Standard

R

FINAL PRODUCT LIST

List the products which are applicable for OCS certification this year. (Please list it as you would like to appear on the certificate)

Name Product

Quantity Produced

Quantity Sold

Stock

Label Type

Section S List of ‘’NO’’ Answers: Indicate here your explanation for each NO answer
Reference number	Explanation

SECTION T   List of annexes: Indicate here which annexes you provide to ETKO related to your Organic Compliance Plan
Annex No	Obligatory Annexes (when applicable)	Annex No	Others
	Master certificates of suppliers
	Transaction certificates for organic/blended products you bought
	Label
	Sticker
	Mass Balance
	Blend Orders
	Content of packaging cover
	Analyses report for raw cotton
	Bale list indicating suppliers
	Process flow charts
	Process facility plans

SECTION U Summary of non-compliances: Indicate here what Non conformities given during the last inspection and which corrective actions you took.
Number	Date given	Non compliance (Describe here NC)	Corrective action (Describe your plan to correct)	Deadline date